10 Time Saving Features with Lillio Daily Reports

Managing a childcare center is a juggling act—balancing lesson planning, administrative tasks, family relationships, and, most importantly, creating meaningful learning experiences for children. Every day, childcare providers dedicate countless hours to documenting activities, tracking attendance, and keeping parents informed.

Lillio (formerly HiMama) is designed to lighten this load. By streamlining daily administration, Lillio empowers educators to spend less time on paperwork and more time nurturing children’s growth. With Lillio Daily Reports, providers can automate documentation, share real-time updates with families, and seamlessly integrate lesson plans, assessments, and essential tools—all in one place.

Here are 10 ways Lillio saves time while enhancing parent communication and classroom efficiency.

1. Automated Daily Reports with Customizable Entry Options

The moment a child checks in for the day, Lillio automatically generates a daily report, allowing childcare providers to log key details in real time. Educators can enter updates through the app, ensuring that families receive timely insights into their child’s activities.

Lillio offers 15 structured entry options, covering everything from diaper changes and naps to learning experiences and assessments. The system supports individualized tracking while maintaining an overview of the entire group’s ratios and progress.

Entry options include:

• Check-In & Check-Out – Simplifies attendance tracking, offering both individual and group check-in options.
• Daily Activities – Logs classroom activities, free play and lesson plan updates.
• Health & Temperature – Records symptoms, updates and health-related observations.
• Fluids & Food – Tracks meal times, bottle feedings, and water intake.
• Naps – Logs sleep duration for a complete record of rest patterns.
• Toilet & Diaper Changes – Monitors bathroom habits, potty training progress, and incidents.
• Mood Tracking – Provides insights into a child’s emotional and behavioral patterns.
• Supplies Alerts – Notifies parents when key items like diapers or wipes need replenishing.
• Notes & Observations – Captures additional details such as incidents, special instructions, or medication reminders.
• Homework Assignments – Keeps parents informed about school-age children’s academic progress.
• Move Rooms – Tracks transitions between classrooms to maintain accurate ratios and attendance tracking. At the end of the day, reports are compiled and sent digitally with one tap, giving parents a complete view of their child’s day with peace of mind.

2. Real-Time Photo and Video Sharing for Parent Engagement

For parents, nothing is more reassuring than knowing their child is happy, engaged, and learning throughout the day. With Lillio, educators can effortlessly capture and share real-time photos and videos, giving families a window into their child’s experiences—even when they can’t be there in person. These moments become part of the child’s daily report, creating a stronger bond between home and the classroom.

Beyond providing peace of mind, these updates help parents feel more involved in their child’s growth and development. Each photo and video is securely stored in the child’s developmental portfolio, offering valuable insights for assessments and progress tracking. Unlike other platforms, Lillio ensures every update is not just a snapshot but a meaningful reflection of a child’s learning journey, fostering deeper engagement and trust between educators and families.

3. Automated Developmental Evidence Tagging

In a high-quality early learning environment, every activity—from building with blocks to group storytelling—contributes to a child’s development. Lillio’s automated developmental evidence tagging helps educators seamlessly connect these daily experiences to key learning goals, ensuring that no moment of growth goes unnoticed.

With built-in child development tracking tools, educators can tag observations with skill domains such as cognitive, social-emotional, and physical development, as well as align them with state and provincial early learning frameworks. This not only provides valuable insights into a child’s progress but also supports intentional, responsive teaching that meets each child’s unique needs.

By automating this process, Lillio reduces the administrative burden of documentation while ensuring that every child’s learning journey is well-documented and aligned with licensing requirements and educational standards. This makes it easier for educators to track growth, communicate with families, and provide the highest quality early learning experience.

4. Integrated Lesson Planning for Seamless Documentation

Lesson planning is essential for creating meaningful learning experiences, but rewriting the same activities for each child’s daily report can be time-consuming and repetitive. Lillio removes this burden by integrating lesson plans directly into daily reports, ensuring educators can focus more on engaging with children rather than duplicating documentation.

Once a lesson plan is created, activities can be automatically transferred to each child’s daily report if they engage in that activity, eliminating redundant data entry while maintaining detailed records of learning experiences. Educators can still apply any personalizations to each update making sure they are accurate and reflective of each child. This automation allows educators to stay actively involved in the classroom, dedicating their time to hands-on teaching and meaningful interactions, rather than paperwork.

At the same time, parents receive a clear, organized view of how their child’s day aligns with structured educational goals. By simplifying this process, Lillio ensures that high-quality planning remains a priority—without overwhelming educators with extra administrative work.

5. Bulk Entry for Classroom-Wide Activities

When it comes to group activities, educators shouldn’t have to log the same activity over and over for each child. With Lillio’s activity entry feature, classroom-wide activities—like circle time, group projects, or outdoor play—can be recorded for multiple (or all) children at once, eliminating repetitive data entry while keeping documentation detailed and accurate. However, if needed, these entries can still be individualized to reflect the unique experiences and progress of each child. This flexibility ensures that while educators save time on repetitive tasks, they can still provide tailored insights into each child’s development when necessary.

This automation not only saves valuable time but also ensures that educators can stay present and engaged with children rather than getting bogged down in administrative tasks. 

6. Automatic Menu Uploads for Effortless Meal Tracking

Nutrition is a key component of a child’s well-being and development, and parents rely on accurate, up-to-date information about their child’s meals. Lillio makes meal tracking effortless by allowing administrators to upload weekly or monthly menus into the app, which can then automatically populate into each child’s daily report. All the educator has to do is create a food entry for the child(ren) and select the quantity of food they consumed, without having to re-write the food that was served at each meal. This eliminates the need for manual updates and ensures parents stay informed about their child’s diet with ease.

7. Instant Notifications for Families

Sometimes, quick updates are necessary, whether it’s a supply request, a schedule change, or an urgent note. Lillio’s real-time notifications ensure that parents receive alerts instantly.

Examples of real-time updates include:

• A reminder to bring extra diapers
• A note about a schedule change for an early closure
• A message about a child’s participation in an activity

By improving communication tools, this feature helps both parents and childcare providers stay on the same page.

8. Enhanced Communication Between Parents and Caregivers

Automating routine updates—like diaper changes, naps, and meals—frees up educators to dedicate more time to meaningful communication with parents. With real-time updates already being shared, parents arrive at drop-off or pick-up fully informed, ready to engage in more meaningful conversations about their child’s progress and development.

This proactive communication fosters stronger partnerships between parents and caregivers, ensuring that every discussion is focused on the child’s growth and well-being rather than day-to-day logistics. 

9. Easy Editing for Accurate Daily Reports

Mistakes happen, and when they do, educators need a quick and easy way to make corrections. With Lillio, educators can add, edit, or delete any information in the daily report within seconds—whether it’s a minor typo, an incorrect entry, or an update to a child’s activities. This flexibility ensures that reports are always accurate and up to date, without the hassle of complicated revisions.

The ability to make changes on the fly means educators can maintain high-quality documentation that will keep parents informed, while keeping their focus on providing excellent care in the classroom. 

10. One-Tap End-of-Day Report Delivery

At the end of each day, educators can effortlessly review and send daily reports to parents with just a single tap. Directors can also set up automatic send of daily reports to go out to families at the same time every evening. This streamlined process ensures that parents receive a comprehensive summary of their child’s activities, progress, and milestones, all in one convenient report.

With this simple yet powerful feature, Lillio makes communication efficient while ensuring that documentation remains thorough and meaningful. Parents stay informed and connected, without adding unnecessary time or complexity to the educator’s day.

Lillio: A Smarter Way to Manage Daily Reports

Lillio offers a comprehensive child care management solution to support daycares in streamlining documentation, improving parent communication, and reducing administrative workload.

By leveraging automation, integrations, and real-time updates, Lillio allows busy educators to focus on what truly matters—supporting child development in a nurturing and engaging environment.

For childcare centers looking for an all-in-one solution, Lillio offers a user-friendly experience that ensures both efficiency and connection between caregivers and families.

Ready to enhance your center management? Try Lillio today and experience the ease of use that sets it apart from competitors.